Enter costs for work, material and cost resources
iTaskX calculates the costs for resources based on regular and overtime rates, on per-use costs, on fixed costs, or on costs for cost resources that are assigned to tasks.
The various cost types operate in differing ways, depending upon whether the resource is a work resource, a material resource, or a cost resource.
- Point to „View” (from the „View” menu at the top of your screen) > „Current View:” > „Resource Sheet”.
- In the „Name” field, type a name for the work resource.
- In the „Standard Rate”, „Overtime Rate” and „Cost/Use” fields, type the cost values.
Note
This can also be done by pressing the „+” button in the iTaskX „Resources” inspector. To edit the resource, double-click the resource in the list.
There are some situations where a single set of resource rates is not sufficient to capture complex billing schemes, called blended rates. These occur when the resource has variable rates.
You can model these more complex billing schemes by using rate-table features in iTaskX Pro:”
- Select a work resource or create a new one.
- Click on the „Info” inspector and click on the „Edit...” button beside „Cost Rate Table” („General” pane - iTaskX Pro).
- In the pop-over click on the „+” button.
- In the „Effective Date” column, enter the date when the rate change takes effect.
- In the „Standard Rate”, „Overtime Rate” and „Cost/Use” columns, type the new cost values.
- To enter a rate change that takes place on another date, click on the „+” button again and enter in the new row your new date, standard rate, overtime rate and cost per use.
- To enter additional sets of pay rates for the same resource, click the „B...” tab, and repeat the steps above.
Hint for iTaskX Pro
When you have entered multiple rates for a single resource by using the cost rate tables, you can change the resource rates for that resource for any assignment by using a different cost rate table. To change the cost rate table for a specific assignment, in the „Task Usage” view, select the resource that is assigned to the task, click on the „Info” inspector and in the pull-down menu beside „Cost Rate Tabe” choose the cost rate table (A, B, C...) that you want to use.
- Point to „View” (from the „View” menu at the top of your screen) > „Current View:” > „Resource Sheet”.
- In the „Name” field, type a resource name.
- In the „Type” column choose „Material”.
- In the „Standard Rate” field, type a cost value.
Note
This can also be done by pressing the „+” button in the iTaskX „Resources” inspector. To edit the resource, double-click the resource in the list.
It's also possible to enter more than one rate per material resource in iTaskX Pro:
- Select a material resource or create a new one.
- Click on the „Info” inspector and click on the „Edit...” button beside „Cost Rate Table” („General” pane - iTaskX Pro).
- In the pop-over click on the „+” button.
- In the „Effective Date” column, enter the date when the rate change takes effect.
- In the „Standard Rate” and „Cost/Use” columns, type the new cost values.
- To enter a rate change that takes place on another date, click on the „+” button again and enter in the new row your new date, standard rate and cost per use.
- To enter additional sets of pay rates for the same resource, click the „B...” tab, and repeat the steps above.
A cost resource lets you apply a cost to a task by assigning a cost item (like a capital expenditure on equipment, or variable costs such as airfare or lodging) to that task. Unlike fixed costs, you can apply any number of cost resources to a task. Cost resources give you more control when you apply various types of costs to tasks.
- Point to „View” (from the „View” menu at the top of your screen) > „Current View:” > „Resource Sheet”
- In the „Name” field, type a resource name.
- In the „Type” column choose „Cost”.
- Enter cost values for this resource while you assign this resource.
Note
This can also be done by pressing the „+” button in the iTaskX „Resources” inspector. To edit the resource, double-click the resource in the list.
